How to address an email?

Question:

I am currently looking for a new job and have many companies that want me to contact them by email. If I am sending an email to the human resources department, what is the best way address whoever will read the email? "To whom it may concern" just doesn't sound right...any suggestions?

Answer:
Dear Sir or Madam:

Don't use a / to separate them. That's just as bad as using an abbreviation. You still want to look professional.

Dear Sir
Dear Sir/Ma'am
Dear Sir/Madam

You may want to use either Director of Personnel or Human Resources Manager.

At the top of the email put Human Resources or call ahead and get the name of the rep you need to speak with for the position you are looking for.

I always put "Dear Sir or Madam."

I agree... "To Whom It May Concern" sounds a bit pompous.

Good luck!

I usually use:
Dear Hiring Manager
Good Luck!

The best way to address your e-mail is to prepare it exactly as you would a letter that would go via the postal service. Determine, by name, to whom you must address your letter. If you are unable to learn the person's name, then make your salutation as: Dear Manager:

Dear Sir/Madam:

How to address an email?

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